Reports to: Play Director and Stage Manager During Off-Stage Rehearsals

Reads the script
Learns lines and blocking as determined by Play Director
Memorizes lines –off book—on schedule determined by Play Director
Participates in all rehearsals in schedule determined by Play Director
If singing and/or dancing, works cooperatively with Music Director and/or Choreographer to learn performance expectations

During On-Stage Rehearsals

Consistently performs lines, blocking, and notes as determined by Play Director
Works cooperatively with other cast and the crew members
Follows list of properties provided by Properties person
Provides information and cooperates with Costumer
Provides information requested by Public Relations
Participates in all rehearsals in schedule determined by Play Director
Arrives and departs rehearsals based on scheduled determined by Play Director
Sets own properties and keeps track of own costumes and properties
Receives and applies constructive criticism notes from Play Director

During Run of Show

Participates in all performances
Works cooperatively with Stage Manager and may assist the stage crew
Arrives at time determined by Stage Manager
Sets own properties and keeps track of own costumes and properties

During Strike

Works with Scenic Director & Stage Manager for directions on strike
Participates in strike

Reports To: Artistic Director
During Preparation of Show Prior to Auditions

Conducts the operations of the entire production, from planning to auditions to rehearsals to strike Hires and fires personnel to work for the production
Directs the functioning of all personnel within the production, both cast and crew
Responsible for the organization of auditions and rehearsals
Stays within Board approved budget
Coordinates with the General Manager to insure theater availability and usage
Coordinates with the Marketing Director and play personnel to insure production advertising
Coordinates with the Facilities Manager and play personnel for all theater technical functions
Responsible for being well prepared for all aspects of directing
Creates a calendar of rehearsal dates and times prior to start of rehearsing
Blocks all stage movement prior to the start of rehearsals
Plans extensively with play personnel for all aspects of production needs
Responsible for the artistic content of the production
Responsible for the technical content of the production
Meets all publications deadlines and expectations of season ticket brochure and audition poster

During Auditions

Runs effective auditions
Posts audition results on the VPA website in a timely manner

During Off-Stage and On-Stage Rehearsals

Runs effective rehearsals
Contacts Artistic Director with any concerns Insures integrity of all rehearsal spaces used Insures integrity of current show’s set when rehearsing on their set
Meets all publications deadlines and expectations of poster and show program
Coordinates with crew for all production needs and deadlines

During Run of Show

Cooperates with the House Manager during the production run
Attends most performances, insures the smooth functioning of personnel and production

During Strike

Works with Scenic Director and Stage Manager for directions
Assists with strike
Distributes crew checks

Reports To: Play Director
During Off-Stage Rehearsals

Reads the script
Keeps notes of blocking and lines
May or may not attend all rehearsals
Arrange for line prompting during rehearsals

During On-Stage Rehearsals

Learns the operations of the production during on stage rehearsals
Learns light and sound cues Assists Play Director in assigning tasks for set changes during production
Directs Actors on and off stage during dress rehearsals
Directs other crew members on and off stage during dress rehearsals
Keeps copies of Actors’ props and costume lists from Properties and Costumer

During Run of Show

Conducts the operations of the production during the performance run
Directs Light and Sound board operators and cues
Coordinates with Music Director for cues
Directs set changes during production Directs performers on and off stage
Directs other crew members on and off stage
Last to leave the theater on show dates, and insures the security of VPA facilities afterward
Cooperates with the House Manager to start shows on time
Confirms attendance of all Actors and crew on show dates and at rehearsals.
Cooperate with Set Director to coordinate off stage with storage/placement of properties and set pieces

During Strike

Works with Scenic Director for directions on strike
Clears out, cleans up Stage Manager area
Insures greenrooms and dressing rooms are cleared and cleaned

Reports to: Play Director
During Auditions

Reads the script
Keeps notes of dance cues and needs
Designs and collaborates with Play Director with dance and movement aspects of auditions

During Off-Stage Rehearsals and On-Stage Rehearsals

Plans extensively with Play director and Musical Director for orchestrationCollaborates with Play Director, Properties, Costumer for costumes, shoes, and props that permit and support movement
Communicates with Play Director and Scenic Director on stage needs for dance surface
Responsible for the organization of dance and movement rehearsal in schedule determined by Play Director
Teaches warm-up and cool-down techniques, as needed

During Strike

Works with Scenic Director and Stage Manager for directions for strike
Assists with strike

Reports to: Play Director
During Off-Stage Rehearsals

Reads the script
Creates list of costumes needed from those listed in the back of script plus those needed that are referred to in the lines and directions within the script
Discusses list with Play Director and makes any changes
Discusses budget with Play Director and stays under/within show budget for costumes
Works with Play Director of approval of reimbursable costume expenses by actors
Creates list of costumes per performer
Gathers sizes from performers
Gathers or delegate gathering, creating of costume items
All items need to be gathered and finalized two weeks out from opening
Stores items collected out of the way of the show in current production
Keeps list of items that need to be returned to VPA props room, returned to lenders
Gives any names of thank you of lenders to Public Relations prior to program due date

During On-Stage Rehearsals

Works with Stage Manager on labeling areas for hanging costumes in dressing rooms and green room
Posts list of costumes per actor in green room
Gives copies of these lists to Stage Manager
Turns receipts into Play Director

During Run of Show

Checks with Stage Manager for any repairs needed
Arranges for lenders to pick up items on day of strike

During Strike

Works with Scenic Director & Stage Manager for directions on strike
Washes and dries costumes before returning items to the correct place in the VPA properties room
Assists with strike

Reports to: Light Designer, Stage Manager, and Play Director
During Off-Stage Rehearsals

Reads the script
Keeps notes of lighting cues and needs

During On-Stage Rehearsals

Responsible for operating light board equipment
Works with Light Designer to learn cues and operating procedures for all aspects of production lighting
Cooperates with the Stage Manager to insure correct cuing of lights
Operates the light board during Cue-to-Cue and final week of rehearsals

During Run of Show

Responsible for operating light board equipment at all performances
Arrives at the time designated by the Stage Manager
Works silently in the light booth
Cooperates with Stage Manager to insure correct cuing
Notifies Light Designer immediately about any non-functioning lights or cues on the light board
Communicates with Stage Manager to solve problems that may arise.
Perform check on light equipment prior to each performance

During Strike

Works with Scenic Director and Stage Manager for directions
Assists with strike

Reports to: Play Director
During Off-Stage Rehearsals

Reads the script
Keeps notes of lighting cues and needs
Works with Play Director to arrange for production lighting
Create a preliminary lighting plot
Responsible for the safe and effective preparation of the lighting equipment

During On-Stage Rehearsals

Responsible for all aspects of production lighting
Sets lights for all aspects of the production and revise light plot as needed
Sets cues with Play Director
Installs pre-sets on light board
Cooperates with the Stage Manager to insure correct cuing of lights
Cooperates with the Facilities Manager to insure lighting elements are functional and performance ready
Attends and fine tunes lighting during Cue-to-Cue rehearsals
Directs the operations of the Light Board Operators
Insures the Light Board Operator is competent and prepared

During Run of Show

Checks with Play Director on production lighting and Light Board Operator

During Strike

Works with Scenic Director and Stage Manager for directions
Assists with strike

Reports to: Play Director
During Auditions

Reads the script
Keeps notes of music cues and needs
Designs and collaborates with Play Director with musical aspects of auditions

During Off-Stage Rehearsals and On-Stage Rehearsals

Conducts the operations of the musical portion of the production
Stays within VPA Board approved production budget for musicians
Responsible for the instrumental content of the production
Responsible for the vocal content of the production
Plans extensively with Play Director and Choreographer
Provides information requested by Public Relations
Hires and fires musicians to work for the production
Directs the functioning and performance of all musicians
Responsible for the organization of instrumental rehearsals
Responsible for being well prepared for all aspects of directing vocal and instrumental music
Cooperates with production choreographer
Creates a calendar of rehearsal dates and times prior to start of rehearsing musicians
Assigns and distributes sheet music and parts, both vocal and instrumental

During Run of Show

Participates in all performances
Wears performance attire
Arrives at time determined by Stage Manager
Collaborates with Stage Manager on cues
Directs all musicians during all performances, insures the smooth functioning of personnel and production musicians

During Strike

Works with Scenic Director and Stage Manager for directions for strike
Assists with strike
Distributes Musician checks
Collects and assembles rented sheet music for return

Reports To: Music Director
During Off-Stage Rehearsals and On-Stage Rehearsal

Becomes familiar with storyline of production
Participates in all rehearsals in schedule determined by Music Director
Provides information requested by Public Relations
Participates in all rehearsals in schedule determined by Music Director
Arrives and departs rehearsals based on scheduled determined by Music Director
Receives and applies constructive criticism notes from Music Director
Learns music in a timely manner

During Run of Show

Participates in all performances
Wears performance attire
Arrives at time determined by Stage Manager
Keeps track of own music and instruments

During Strike

Works with Scenic Director and Stage Manager for directions on strike
Participates in strike

Reports to: Play Director
During Off-Stage Rehearsals

Reads the script
Creates list of acting and set properties in cooperation with Play Director
Discusses budget with Play Director and stays within budget
Gathers acting properties first, set properties second
All properties need to be gathered by three weeks from opening
Gathers consumable properties in numbers needed for rehearsal and run of show
Stores items collected out of the way of the show in production
Keeps list of items that need to be returned to VPA props room, returned to lenders
Gives names of lender to be thanked to Public Relations prior to program due date

During On-Stage Rehearsals

Works with Scenic Director for proper placement of properties on stage
Established organized placement of off stage properties in coordination with Set Director and Stage Manager
Posts list of properties per Actor in green room
Gives copies of these lists to Stage Manager
Turns receipts into Bookkeeper

During Run of Show

If any of the items are consumed during the run of the show, arrange for replenishing of items for run of show
Arranges for lenders to pick up items on day of strike

During Strike

Works with Scenic Director and Stage Manager for directions on strike: in order to clear set. Properties are usually moved to the lobby
Returns items to the correct place in the VPA properties room
Clears all properties out of lobby; items cannot remain in lobby after strike
Clears all properties out of greenroom and dressing rooms
Clears any consumable items out of refrigerator

Reports to: Play Director
Throughout preparation of show prior to auditions through show strike:

Drives attendance to show through efforts coordinated with Play Director, Artistic Director, Publications Editor, and Marketing Director
Works as liaison between Play Director and VPA office
Meets all publications deadlines and expectations of VPA publications and works as liaison between Play Director, Publications Editor, and Marketing Director

During preparation of show prior to auditions

Drives attendance to auditions, efforts coordinated with Play Director, Artistic Director, Publications Editor, and Marketing Director
Reads the script
Arranges for audition poster creation and distribution in collaboration with Marketing Director

During Off-Stage Rehearsals

Creates and distributes contact information sheet
Arranges for poster creation and distribution
Arranges for head shots and biographies
Gathers commitments for individual ticket sales and gives the information to the Office Assistant to complete the sale

During On-Stage Rehearsals

Arranges for director’s notes and other program content
Arranges for publicity pictures
Arranges for lobby bulletin board photos
Arranges for any available broadcast medium
Arranges for show dates and times to be sent to newspapers
Gathers commitments for individual ticket sales and gives the information to the Office Assistant to complete the sale

During Run of Show

Continues attendance efforts
Gathers commitments for individual ticket sales and gives the information to the Office Assistant to complete the sale.

During Strike

Works with Scenic Director and Stage Manager for directions
Assists with strike

Reports to: Play Director
During Off-Stage Rehearsals

Reads the script
Creates list of set needs and designs in cooperation with Play Director
Discusses budget with Play Director and stays within budget
Discusses any set challenges with Facilities manager
Establishes timeline for completed set with Play Director
Recruits Set Painter and Set Carpenter
Creates plans and elevations of set
Gathers set pieces
Stores items collected out of the way of the show in production
Gives names of lender to be thanked to Public Relations prior to program due date
Attends strike of previous production to keep existing set parts

During On-Stage Rehearsals

Responsible for all aspects of set
Reinforce safe use of tools and materials in creating a sturdy set
Works with Play Director, Set Carpenter, Set Painter, crew and cast to create set
Works around the rehearsal schedule
Completes the set in the timeframe established in collaboration with Play Director
Facilitates the use and return storage of any VPA tools and materials
Facilitates the protection of VPA spaces from construction: curtain, lobby floor, lobby bathrooms
Works with Works with Properties for proper placement of properties on and off stage
Turns receipts into Bookkeeper

During Run of Show

Periodically checks set

During Strike

With Stage Manager creates and posts roles for strike for all cast and crewmembers.
Oversees the correct return and placement of items
Assists in strike
Does not leave until set is cleared

Reports to: Scenic Director
During Off-Stage Rehearsals

Reads the script
Works with Scenic Director to create building plan
Creates items off site, if applicable
Attends strike of previous production to keep existing set parts, if appropriate

During On-Stage Rehearsals

Works safely in building the set Works with Scenic Director, Play Director, Set Painter, crew and cast to create set Works around the rehearsal schedule
Completes the set in the timeframe
Properly uses and stows of any VPA tools and materials
Carefully works around VPA spaces: curtain and lobby floor, etc.
Turns receipts into Scenic Director

During Strike

Works with Scenic Director and Stage Manager for directions on strike
Participates in strike

Reports to: Scenic Director
During Off-Stage Rehearsals

Reads the script
Works with Scenic Director to create painting design
Creates items off site, if applicable
Attends strike of previous production to keep existing set parts, if appropriate

During On-Stage Rehearsals

Works safely in painting the set including the use of tools and ladders
Works with Scenic Director, Play Director, Set Carpenter, crew and cast to create set
Works around the rehearsal schedule
Completes the set in the timeframe
Properly uses and stows of any VPA tools and materials Carefully works around VPA spaces: curtain, lobby floor, etc.
Does not use lobby bathroom for washing brushes
Turns receipts into Scenic Director

During Strike

Works with Scenic Director and Stage Manager for directions on strike
Participates in strike

Reports to: Sound Designer, Stage Manager, and Play Director
During Off-Stage Rehearsals

Reads the script
Keeps notes of sound cues and needs

During On-Stage Rehearsals

Responsible for operating sound board equipment
Works with Sound Designer to learn cues and operating procedures for all aspects of sound for the production
Cooperates with the Stage Manager to insure correct cuing of lights
Responsible for operating sound board equipment during Cue-to-Cue and final week of rehearsals

During Run of Show

Responsible for operating sound board equipment at all performances
Arrives at the time designated by the Stage Manager
Works silently in the light booth during the performance
Cooperates with Stage Manager to insure correct cuing
Notifies Sound Designer immediately about any non-functioning speakers or cues on the sound board
Perform daily check on sound equipment prior to show

During Strike

Works with Scenic Director and Stage Manager for directions on strike
Participates in strike

Reports To: Play Director During Off-Stage Rehearsals

Reads the script
Keeps notes of sound cues and needs
Works with Play Director to arrange for production sound and sound effects
Gathers and composites sound effects to CD-ROM, or other performance ready medium

During On-Stage Rehearsals

Responsible for all aspects of production sound effects
Sets sound effects for all aspects of the production
Sets cues with the Play Director Installs pre-sets on sound board
Cooperates with the Stage Manager to insure correct cueing of sound effects
Cooperates with the Facilities Manager to insure speakers/sound elements are functional and performance ready
Attends and fine tunes sound effects during Cue-to-Cue rehearsals
Directs the operations of the sound board operators Insures the Sound Board operator is competent and prepared

During Run of Show

Checks with Play Director on production lighting and Light Board Operator

During Strike

Depending upon the technical level of the sound elements, works with Scenic Director and Stage Manager for directions
Participates in strike

Reports To: House Manager
Before Each Performance

As a representative of VPA to the community, attire and appearance is appropriateand professional for the role
Arrive at time determined by House Manager
Stow coats in the closet at the lobby counter and wear the silver Usher vest
Follow directors for taking tickets and handing out programs
Follow procedures for showing patrons to their seats
Read situation for asking for assistance in the theater
Assist with sales of food and beverages after washing hands
Follow directors of House Manager of where to sit for the show

At Intermission

Assist with sales of food and beverages after washing hands
If using folding chair, fold it and lean against wall during intermission to clear aisle

After the Performance

If using a folding chair, return it for storage
Work with other Ushers to check around all seats in the theater to clear out any items
Return silver vest to closet